Privacy & Data Protection
At South Devon Singers, we take great care to safeguard personal data provided by our
members and supporters and to process this data fairly and lawfully in accordance with
the Data Protection Act 2018 and the General Data Protection Regulations 2018 (GDPR).
When providing details about yourself you can be confident that:
- Any information you provide to us is confidential and secure
- We will always endeavour to keep accurate and up to date information on you
- We will not share or sell your details to other organisations for marketing or
- You have the right to request access to the data we hold on you, and also the right to
request we delete that data.
We may share your details with third parties where absolutely necessary, such as with
HMRC for the processing of Gift Aid claims but do not sell information for marketing
What details do we hold?
Your name, address, phone number, email address, emergency contact details and any
medical history you feel we should know for emergency use.
Why do you need my details?
There are several reasons why we need, or would like, to keep your details on record.
We need your name and email address to keep you informed of choir activities, events and
rehearsals etc. that may be of interest to you and opportunities to get involved. We will only
do this if you issue consent for us to send information via email. We do not add people to our
mailing list unless they have explicitly given us permission to do so, either electronically, on
paper, or verbally. We need your next of kin information if something should happen during
If you have filled out a gift aid authorisation, we are legally obliged to retain the details you
provide on our secure supporter database for 5 years, in order to ensure that we have the
information needed for accounting and tax purposes.
monitor ID and access and non-personal identifiable information is collated and provided to
us to assist in analysing the usage of the site.
You have the right to request a copy of all data we hold on you, as well as the 'right to be
forgotten' (request that all data we hold on you is deleted or anonymised). If you would like
to exercise your right to request your data, or be forgotten, please
email email@example.com to let us know or hand a letter to any of the trustees
and we will implement your request within the required 30 days.
This policy was adopted on 14thJune 2018
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